Supply Chain Hungry for Legal Tools Innovation

Technology changes quickly. Other fields, such as legal and finance, are comparatively slow to evolve. (A friend’s daughter recently told me she chose the finance discipline for that reason: to avoid having to constantly learn new technologies.) Changes do come though, especially as organizations move to keep up with financial reporting requirements.

At the same time, technologist know that if you miss one technology way, it’s possible to catch the next one successfully.  In 1999, I was convinced that I had missed the Internet revolution. I could see the potential of the Internet, but also the real possibility of a bumpy ride. I was also acutely aware of my lack of skills or industry knowledge to bring to the revolution. I went back to work, though, and continued learning—and when the next wave came (the mobile revolution) I was ready and started working toward mobile-enabling the supply chain. Now, we’re looking at the next wave, the Internet of Things (IoT) and we’re working toward mobile/IoT-enabled supply chains.

In the finance industry, meanwhile, Sarbanes Oxley (SOX) impacted the Enterprise, but also shifted the tax laws. Effective in 2006, SOX required all publicly-traded companies to implement and report internal accounting controls to the SEC for compliance. These shifts have also given rise to new business models. Let me offer one example. I was involved in a multi-year implementation project as part of a professional services firm. The revenue recognition was challenging, but there were a lot of gray areas and many examples of companies getting into trouble for not following the rules. At the same time, the core of finance remained the same: the balance sheets, the cash flow, and most other financial reports.

Legal is similar. There are changes to the law, but lawyers argue cases in much the same ways that they always have. At the same time, technological innovations change things in the world. Facebook, WhatsApp, and mobile tools impact our lives but doesn’t change the legal system itself. You still have to go to court—There’s no way to do it online.

I was surprised then, when RSG Consulting called me about an interesting project they were working on for the Financial Times, one of the largest newspapers in the United Kingdom. They were combing the Internet to find modern tools that change the way legal business is being done. They were trying to get beyond vapourware and tools piloted in a few facilities and abandoned to find real tools and processes being used in the real world. They had found our image-enabled supply chain software, called LoadProof, which had gotten wide adoption in a short time, and was a fit for their report. By taking pictures during shipments, our tool enables supply chain professionals to track when damage was done and reduce arguments about who caused that damage.

The resulting report discussed legal tools that are available for Third Party Logistics Service Providers. It was showcased at a San Francisco event with several partners. I was interested in getting their perspective. One woman from the UK had a lot of questions:

  • How did you come up with this product?
  • How is this being adopted?
  • How is this adding value?
  • Who are the parties that are typically involved?
  • How is this impacting the legalities of doing business?

I took the questions one by one—but I was hard-pressed to explain how we would add value to the legal team. In fact, we had never had to deal with a legal team before. That’s when she said, “Don’t you think your tool has significant impact to the contracts that are drawn between these shippers and third-party logistics companies?” She went on to add that if legal experts were aware of the image-enabled supply chain capabilities, they could even add contractual language to their documents about resolving claims disputes using image-enabled supply chain data.

Maybe, when technology and legal/finance meet, there is innovation to be had. I’d like to think so.  Let us know what you think: Do you see financial and legal benefits to the image enabled supply chain? I’d love to hear your thoughts.

01
Dec 2018
By Puga SankaraLeave a comment
Author:
Puga Sankara
About:
Puga Sankara is the Founder, CEO of Smart Gladiator LLC. Smart Gladiator designs, builds, and delivers market-leading mobile technology for retailers, distributors, and 3PL service providers. So far, Smart Gladiator LoadProof has been used to ship, receive, and scan more than 100 million boxes. SG LoadProof is a patent pending Centralized Enterprise Photo/Video Document System on Cloud for Supply Chain. SG LP is built on the fact that photos & videos are vital docs as important as POs/SOs/Legal Contracts/Fulfillment Orders that reside in ERP/WMS/TMS systems, that serve as compelling, conclusive, unequivocal proof of crucial, critical, vital operations executed in Supply Chain within/across orgs when fulfilling customer orders as well as meeting contractual obligations between orgs as merchandise is transferred between different parties that partake in Supply Chain functions & operations. And these photos/videos data should not be stored in someone’s Smartphone or Email Inbox or in their personal/work Computer, but should be stored in a Centralized Enterprise system, where such data can be pushed into super-fast, stored securely, accessible to all stake holders (CFO/Sales Reps/Customer Support/AR/AP) in an org, as well as facilitates super-fast retrieval/sharing. LP is an Enterprise System of record for Photo/Video docs & is as important as an ERP which is an enterprise system of record for POs, SOs, Legal Contracts between parties etc. that have huge legal ramifications, also as important as a WMS (Warehouse Management System) that hold indispensable shipment & fulfillment data on orders. Like how Instagram, Facebook, Snapchat etc. have evolved into social media platforms/systems that enable individuals to showcase their beauty/pretty clothes/lovely cosmetics/hep coolness etc., LoadProof is an Enterprise system that holds similar photos/videos, but for a different reason, not for show off, but to serve as compelling, conclusive, unequivocal & indisputable system of record and proof that can be presented even in the court of law, when there is a dispute between parties while they execute many facets of the Supply Chain functions & operations. SG LoadProof is also an Enterprise System of Record for Photos, videos and any other digital documents for your Supply Chain Network. A system of record (SOR) or source system of record (SSoR) is a data management term for an information storage system (commonly implemented on a computer system running a database management system) that is the authoritative data source for a given data element or piece of information. The need to identify systems of record can become acute in organizations where management information systems have been built by taking output data from multiple source systems, re-processing this data, and then re-presenting the result for new business use. In these cases, multiple information systems may disagree about the same piece of information. These disagreements may stem from semantic differences, differences in opinion, use of different sources, and differences in the timing of the extract, transform, and load processes that create the data they report against, or may simply be the result of bugs. The integrity and validity of any data set is open to question when there is no traceable connection to a good source, such as a known System of Record. Where the integrity of the data is vital, if there is an agreed system of record, the data element must either be linked to, or extracted directly from it. In other cases, the provenance and estimated data quality should be documented. The “system of record” approach is a good fit for environments where both: 1. there is a single authority over all data consumers, and 2. all consumers have similar needs Here, LoadProof is the System of Record for pictures and videos for all the entities in Supply chain who uses pictures and videos to track using any Supply Chain System infrastructure. 1. LoadProof provides accurate, thorough, complete, and latest information in pictures and videos related to any entity in the Supply chain that is tracked. 2. LoadProof is the single authority on pictures and videos related to any entity in the Supply Chain that is tracked 3. LoadProof doesn’t let any external system to copy the records being stored in it, which eliminates the data being duplicated in multiple places to preserve the data integrity and credibility. 4. LoadProof has a secured login procedure which lets only users with select level access to view the data and modify the records which helps in maintaining LoadProof is becoming the Industry Standard System for Photo & Video Docs for Supply Chain Smart Gladiator is located in ATDC - Advanced Tech Dev Center (tech Incubator) in Georgia Institute of Tech. Click for a demo - https://loadproof.com/apply Puga is a supply chain technology professional with more than 25 years of experience in deploying capabilities in the logistics and supply chain domain. His prior roles involved managing complicated mission-critical programs driving revenue numbers, rolling out a multitude of capabilities involving more than a dozen systems, and managing a team of 30 to 50 personnel across multiple disciplines and departments in large corporations such as Hewlett Packard. He has deployed WMS for more than 30 distribution centers in his role as a senior manager with Manhattan Associates. He has also performed process analysis walk-throughs for more than 50 distribution centers for WMS process design and performance analysis review, optimizing processes for better productivity and visibility through the supply chain. Size of these DCs varied from 150,000 to 1.2 million SQFT. Puga Sankara has an MBA from Georgia Tech. He can be reached at puga@smartgladiator.com or visit the company at www.smartgladiator.com. Also follow him at www.pugasankara.com. [Read More]
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