Archiving & Deleting of Loads

Archiving & deleting
of loads

The Archive & Delete Functionality provides complete control over shipment record retention

Maintain a Clean, Efficient, and Compliant LoadProof Portal

As supply chains expand, so does the volume of documentation. Over time, portals can accumulate thousands of shipment records. Many of these records are no longer needed for daily operations, yet they continue to occupy space, slow searches, and create unnecessary clutter.

The Archive & Delete capability provides complete control over shipment record retention. With configurable rules, shipment proofs can be automatically archived or permanently deleted after a set number of days, keeping the portal lean, organized, and fully aligned with operational and compliance policies.

Key Features of Archiving & Deleting

Archive Loads Effortlessly

Old shipment records can be archived based on the number of days you configure. Archiving keeps the records stored securely while moving them out of daily active view, so your team focuses only on what matters most.

Delete Loads Automatically

When records are no longer needed, they can be permanently deleted after the configured retention period. This reduces unnecessary storage and minimizes data clutter.

Policy-Based Retention Control

Both archiving and deletion settings are fully configurable. Simply enter the number of days under the respective fields, and LoadProof will automatically archive or delete the loads once the criteria are met.

Secure and Compliant

Archived loads remain securely stored until their configured deletion period. This ensures compliance with audit, documentation, and operational record-keeping requirements.

Talk to Our Solution Expert

Take control of your visual evidence lifecycle with LoadProof Archiving and Deletion.

How it works

1. Configure the archive retention period (in days) under the archive field.

2. Configure the deletion retention period (in days) under the delete field.

3. LoadProof automatically archives loads first (based on your timeline).

4. After the final retention period ends, loads are permanently deleted as scheduled.