Leverage Video to Engage & Teach New Technology


Every organization has a variety of systems aimed at streamlining processes and getting things done. Unfortunately, the plethora of technologies and software can confuse the average employee, especially if it’s a system skillset that only gets used sporadically. Video, however, can present key reminders and steps quickly to get workers the information they need to be productive.

My daughter and I often try cooking new recipes in our kitchen. We find that YouTube is the best place to start. We search for the kind of recipe we want, whether it’s Indian, fusion, vegetarian or spicy, and then take a few minutes to watch the steps. We can pause and rewind as we follow the steps or replay it as needed. It’s definitely easier, more accurate and more engaging than perusing a cookbook—and lets us get the best out of our chosen recipe.

Consider another example: reading a book. Getting through one volume can take anywhere from hours to days. Often, in the course of the book, we miss or forget key details.  Perhaps, we end up spending time referring back to earlier parts of the manuscript. Imagine that the same story was made as a movie. Movies offer the option of multiple viewings and underlines key details. Recently, for example, I watched a film version of Cleopatra. It is a very well made movie, and now I will never forget the history, the impact of Cleopatra on Rome, and the murder of Julius Cesar (one of the most powerful emperors of Rome).  This is the kind of movie that stamps information in the memory and keeps audiences tightly involved and glued to their seats.

Why can’t someone make Enterprise software (from warehouse supply chain management applications down to Microsoft Word or Excel) more like that? I would argue that software, and more generally technological advancements, really should be able to inspire similar interest and enthusiasm. Isn’t that why Steve Jobs introduced the graphic mouse-based user interface (UI)? I still remember a video in which Steve Jobs explained the concept of the computer interface by calling it a bicycle for the mind. In this video, Jobs explains how the computer is supposed to make everything faster for the human mind to absorb, and to provide a way to speed computing, logical deduction. and other tasks.

Imagine doing the same thing with other types of technology and enterprise software. It would make help information less boring and difficult to follow and would speed on-boarding time. If a picture is worth a 1,000 words, then maybe a quick video is worth 15,000 words—especially for the digital natives coming into the workforce. These younger folks are used to learning by seeing rather than reading.

In its current form, directions and other help information actually slows down learning so that in most organizations only a select few actually master any business system. Having these knowledge silos is potentially hazardous, because if that individual leaves, then they take the know-how with them. I know from my consulting days that, when presented with a help document, users often came back again after being unable to work through a solution themselves. Often, the sheer volume of information made them even more confused than they had been in the beginning.

Apple’s developers have already started down this path, since it is understood that user experience needs to be seamless, and how to use a device needs to be intuitive. By the same token, one cannot completely turn enterprise software upside down. Enterprise users are accustomed to certain ways of doing things—and that makes collaboration with business users that much more important.  The user experience needs to be considered both in terms of user interface and change management. Therefore, it would be simpler to improve the teaching tools, rather than overhauling the current interface. Potentially, it would support longer-term adoption of systems since users would be better trained.

To date, the powerful tool of video has not been leveraged fully enough in the enterprise to reduce training time, get problems/questions answered faster, and enhance user experience with corporate systems. The challenge will be to make them as interesting as a Hollywood production to create engagement, while keeping them cost effective. Further, there may be a place to leverage virtual reality and gaming.

Let us know your thoughts on using video to make information much easier and more engaging. How can this be applied in supply chain? Share your thoughts in the comments section below.

Originally published at Smartgladiator.com on Feb 28, 2018.

Puga Sankara is the co-founder of Smart Gladiator LLC. Smart Gladiator designs, builds, and delivers market-leading mobile technology for retailers, distributors, and 3PL service providers. SG LoadProof is a patent pending Centralized Enterprise Photo/Video Document System on Cloud for Supply Chain. SG LP is built on the fact that photos & videos are vital docs as important as POs/SOs/Legal Contracts/Fulfillment Orders that reside in ERP/WMS/TMS systems, that serve as compelling, conclusive, unequivocal proof of crucial, critical, vital operations executed in Supply Chain within/across orgs when fulfilling customer orders as well as meeting contractual obligations between orgs as merchandise is transferred between different parties that partake in Supply Chain functions & operations. And these photos/videos data should not be stored in someone’s Smartphone or Email Inbox or in their personal/work Computer, but should be stored in a Centralized Enterprise system, where such data can be pushed into super-fast, stored securely, accessible to all stake holders (CFO/Sales Reps/Customer Support/AR/AP) in an org, as well as facilitates super-fast retrieval/sharing. LP is an Enterprise System of record for Photo/Video docs & is as important as an ERP which is an enterprise system of record for POs, SOs, Legal Contracts between parties etc. that have huge legal ramifications, also as important as a WMS (Warehouse Management System) that hold indispensable shipment & fulfillment data on orders. Like how Instagram, Facebook, Snapchat etc. have evolved into social media platforms/systems that enable individuals to showcase their beauty/pretty clothes/lovely cosmetics/hep coolness etc., LoadProof is an Enterprise system that holds similar photos/videos, but for a different reason, not for show off, but to serve as compelling, conclusive, unequivocal & indisputable system of record and proof that can be presented even in the court of law, when there is a dispute between parties while they execute many facets of the Supply Chain functions & operations. Puga is a supply chain technology professional with more than 25 years of experience in deploying capabilities in the logistics and supply chain domain. His prior roles involved managing complicated mission-critical programs driving revenue numbers, rolling out a multitude of capabilities involving more than a dozen systems, and managing a team of 30 to 50 personnel across multiple disciplines and departments in large corporations such as Hewlett Packard. He has deployed WMS for more than 30 distribution centers in his role as a senior manager with Manhattan Associates. He has also performed process analysis walk-throughs for more than 50 distribution centers for WMS process design and performance analysis review, optimizing processes for better productivity and visibility through the supply chain. Size of these DCs varied from 150,000 to 1.2 million SQFT. Puga Sankara has an MBA from Georgia Tech. He can be reached at [email protected] or visit the company at www.smartgladiator.com. Also follow him at www.pugasankara.com.